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Facilities Admin Support 8071, Vail, Colorado

Created 11/24/2019
Reference 9726
Category Clerical/ Administrative
Job type Full Time
Country United States
State Colorado
City Vail
Salary Competitive
POSITION PURPOSE:

Provide clerical support to Facilities by answering phones, distributing workorders, and ordering parts and materials among others.

ESSENTIAL JOB FUNCTIONS:

  • Answer help phone for department. Manage the caller experience and redirect calls as necessary outside department.
  • Provide feedback to facilities manager as needed to coordinate department resources.
  • Verify all issue called in or put in the work order system have been fully resolved and properly communicated.
  • Order materials as needed for department activities.
  • Provide support for invoice coding and feedback to department leadership as needed.
  • Distribute corrective maintenance work orders to the facilities team. Enter work orders into the maintenance tracking system.
  • Manage all department calendars and keep up to date.
  • Record minutes for meetings as necessary.
  • Role models the principles of a Just Culture and Vail Health Values.
  • Perform other duties as assigned. Must be HIPAA compliant.


  • MINIMUM QUALIFICATIONS:

    Experience:

    • One-year clerical experience required
    • Familiarity of maintenance terminology preferred


    • Computer / Typing:
      • Must possess, or be able to obtain within 90 days, the computers skills necessary to complete online learning requirements for jobspecific
        competencies, access online forms and policies, complete online benefits enrollment, etc.
    Employer Vail Health

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